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Copyright
© 2000 Auditory-Verbal International, Inc. |
EXHIBITORS’
PROSPECTUS
Auditory-Verbal
International, Inc.’s (AVI) 2001
International Conference “Hear in the Rockies”A
Celebration of our Auditory-Verbal Heritage Signature Sponsorship by Cochlear
Corporation Friday & Saturday, June 29 & 30, 2001 A
Two-Day Conference Devoted to the Auditory-Verbal Approach
Featuring:
A Tribute to Auditory-Verbal Luminaries; Presentations for
Professionals Interested in The Certification Process and
Participating in AVI’s Mentorship Program; Special Programs of
Interest for Parents and Family Members; and the Latest Information
About Techniques & Technology THE
Conference in 2001 Regarding the Auditory-Verbal Approach Space is
Limited—Reserve Your Space Today!
Exhibit Hall Imperial Foyer The
Hyatt Regency Denver
Exhibit Rates Nonprofit
$ 275 Commercial
$ 525 Premium
(Denoted by * )
$ 575 Additional Badges: $ 100 Exhibitors’
Schedule
Exhibit Location
The Exhibit Area, the Imperial Foyer is a large open space
with excellent flow and will serve as the main gathering place
during the Conference. Participants
will be in this area throughout the Conference:
when registering; when attending General Sessions; or just
enjoying a coffee break. Rules and Regulations
The following rules and regulations are incorporated in the
contract between the Exhibitor and Auditory-Verbal International,
Inc. (AVI) ¨
Cancellation of Conference:
In the
event of the cancellation of the Conference due to acts of God,
strikes, or other causes beyond the control of Auditory-Verbal
International, Inc. or The Hyatt Regency Denver, AVI, Inc. will
refund a portion of the exhibit fee as AVI, in its sole discretion,
deems consistent with the expenditures and commitments made. ¨
Compliance with Rules,
Regulations and Conditions:
Participation by exhibitors is dependent upon compliance with
all rules, regulations and conditions stated herein.
By executing an application for exhibit space, the exhibitor
expressly agrees to all rules and regulations set forth here by AVI,
Inc. ¨
Distribution and
Solicitation: Distribution
of promotional materials may only be made within the exhibit area
specifically assigned to the exhibitor presenting such material. No firm or organization not assigned space in the exhibit
area may distribute promotional material or solicit business in the
exhibit area. ¨
Fire Considerations:
All booth
decorations must be non-flammable.
Exhibitors must comply with all city fire regulations.
Electrical wiring must conform with Electrical Code Safety
Rules. If any exhibitor
fails to comply with any of these regulations, the right is reserved
to cancel all or any portion of the exhibit in derogation of these
regulations. ¨
Liability and Insurance:
All equipment and related display or exhibit materials used
by exhibitors are not insured by Auditory-Verbal International,
Inc., The Hyatt Regency Denver, or their subcontractors, and neither
AVI, Inc., The Hyatt Regency Denver nor their subcontractors,
agents, assigns or volunteers will be liable for any loss, damage or
destruction caused to equipment, goods, property or displays
belonging to the exhibitors. Neither
AVI, Inc. nor The Hyatt Regency Denver, or their subcontractors,
agents assigns or volunteers assumes any obligation or duty with
respect to the protection of any property of exhibitors, which shall
at all times remain in the sole custody and possession of each
exhibitor and which shall be the sole responsibility of each
exhibitor. Exhibitor
expressly agrees to protect and indemnify Auditory-Verbal
International, Inc. and The Hyatt Regency Denver, and its
subcontractors, agents, assigns and volunteers and forever hold them
harmless from any damage or charges imposed for any exhibitor or
those holding under the exhibitor, as well as to strictly comply
with all applicable terms and conditions contained in the agreement
between The Hyatt Regency Denver and Auditory-Verbal International,
Inc. Additionally, the
exhibitor shall at all times, protect, indemnify, save and hold
harmless Auditory-Verbal International, Inc., and The Hyatt Regency
Denver against and from any accident or other occurrence to anyone,
including the exhibitor, its agents, employees, and business
invitees, which arises from or out of or by reason of said
exhibitor’s occupancy and use of the exhibition premises or a
party thereof. ¨
Payment and Cancellation
Policy: Payment in
full is expected with application.
Federal and State agencies ONLY may submit a purchase order
with payment due no later than May 15, 2001. All
cancellations must be received in writing by the AVI office by May
15,
2001.
75% of the exhibit fee is refundable for such appropriately
received
cancellations. No
refunds will be given after May 15, 2001.
No refund will be given if reserved space is not used or if
used during only a portion of the Conference. ¨
Sales:
Any company or firm desiring to sell must comply with the
state and local sales permit requirements. ¨
Shipping/Package Procedures:
Exhibitor
is responsible for the cost and execution of the design,
installation and delivery of their display to, and removal from, the
exhibit site. All
packages and boxes shipped must be labeled as follows:
Guest Name
Dates of Meeting/Stay
Auditory-Verbal International Biennial Conference
Mr. Jeff T. Haas, Convention Services Manager
The Hyatt Regency Denver
1750 Welton Street
Denver, Colorado 80202-3999
Cost is $10.00 per box; $230 per pallet.
Should there be extensive shipping of
boxes or crates in, or out of the hotel, or moved within the
hotel, additional labor/handling
fees may apply.
Upon arrival at the hotel, contact the Purchasing Department
to discuss delivery and
payment arrangements.
To ship out a package, a “Package Shipping Request” form
must be filled out completely
with method of payment and destination information.
Please dial “Perfect
Stay” to speak with a banquet manager to arrange this while on
site.
Loading Dock Hours: 6
AM to 4 PM. Dock
Height: 12’4”. Loading
Level: 3’6”.
Purchasing Door Width: 5’6”.
Freight Elevator (Opens onto 18th Street and
unloads into the Imperial Ballroom).
Hours: Flexible
based on availability of Imperial Ballroom.
Height: 11’11”.
Width: 13’9”.
Depth: 21’7”. ¨
Signage,
Posters, Banners: Nothing shall be nailed, posted,
attached or otherwise affixed to walls, floors, columns or other
parts of the hotel building or furniture. Exhibitors are
expressly liable for any damage caused to building floors, walls,
columns, tables or to other exhibitors property. ¨
Space:
Exhibitors must remain in the space allocated by the
contract, either a 12 foot premium exhibit space or 6 foot by 30
inches skirted tabletop. Each
exhibit space will be furnished with one chair and one electrical
outlet. If additional
chairs are required, please so indicate on the form. An
exhibitor shall not assign to a third party its rights to the
exhibit space or
any portion of its space without the written consent of
Auditory-Verbal International,
Inc. Such consent is
solely within the discretion of Auditory-Verbal International, Inc.
Two or more organizations may not exhibit in a single
space. Please carefully note:
the Imperial Foyer is an open area.
Exhibitors may place their exhibiting materials in the
Imperial Ballroom which will be locked overnight.
If an exhibitor elects to leave its materials or display in
the Imperial Foyer, the exhibitor expressly assume any risk for loss
or damage to its display, materials, etc. and expressly agrees to
hold harmless Auditory-Verbal International, Inc. and The Hyatt
Regency Denver, and AVI, Inc.’s and The Hyatt Regency Denver’s
subcontractors, agents assigns and volunteers. ¨
Staffing: Exhibitor expressly agrees to staff
its exhibit for the totality of the Conference, specifically,
Friday, June 29, 2001, 7:30 AM to 5:30 PM and Saturday, June 30,
2001, 7:30 AM to 5:30 PM. Exhibitor
will not commence final teardown of the exhibit until Saturday, June
30, 2001, 5:30 PM. All matters not covered expressly herein are
subject to the discretion of Auditory-Verbal International, Inc. Hear in the Rockies Exhibitor Application
Please
return this form to: AVI, Inc, 2121 Eisenhower Ave., Suite 402,
Alexandria, VA 22314 In
accordance with the Rules and Regulations governing
exhibits at the AVI “Hear in the Rockies” Conference set
forth above, the undersigned hereby makes application for exhibit
space and encloses payment in full. Indicate Choice of Space.
Preference accorded to Conference sponsors; otherwise, first
come, first serve basis. No
guarantees made as to precise location: First Choice___________
Second Choice______________
Third Choice____________ Please briefly describe the proposed
exhibit. Please state
how materials will be displayed and any information that will assist
in making an assignment in the most satisfactory location: ______________________________________________________________________________ ______________________________________________________________________________ Does the proposed exhibit include
the operation of any sound-producing or projection equipment?
If so, please describe: ____________________________________________________________________________ Company/Organization:_____________________________________________________ Address_________________________
Phone_______________
E-mail_____________ Alphabetical
listing and brief description for the
Conference Program: (Please
submit by May 15, 2001 to be included by
the Program) ________________________________________________________________________ ______________________________________________________________________________ Signature of person
authorizing booth reservation:________________________ Name of person responsible
for booth during exhibit:______________________ Name(s) for any extra badge(s):_________________________________________ Payment
Information: Total:
_______________________________________ 1
Check
1Money
Order 1MasterCard
1Visa (Checks made payable to AVI,
Inc.; US Funds ONLY) Acct
#____________________________________
Exp. Date__________________ I
specifically authorize AVI to charge to my credit card account set
forth above all charges indicated on this form. Signature_______________________________________________________________
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